Q1. Will technical personnel be able to inspect your premises?
A: Yes, this is scheduled for 11 May 2021.
Q2. Are you making use of a tender box?
A: No, you hand in your tender at the Golf Club Reception and ensure that you have entered your tender in the tender register provided.
Q3. Who will make the decision to award the tender?
A: The Copperleaf Security Tender Evaluation Committee will make recommendations to the Board of Copperleaf. The latter will have the final decision.
Q4. What is the expected time frame to complete a project?
A: The time frame is set in the schedule provided on the website. Bidders must express all risks if they cannot make this time frame in any of the bids.
Q5. Do we submit tender documents separately for each RFP requested?
A: Yes. There are three processes (RFP’s). Bidders provide a separate bid for each process. If you are participating in all three bids you would have been provided with three bid numbers.
Q6. Do we submit a project schedule with our bids?
A: Yes, the project schedule must be clear on the phases of your project and who will be responsible for implementation as well as target dates.
Q7. Are these bids regraded as turnkey projects?
A: Yes, you start and complete to the schedule you submit.
Q8. Are there penalties for late or no completion of a bid project?
A: Yes, that will be agreed in the commercial agreement with Copperleaf prior to work commencing.
Q9. What is the recommended contract period?
Q10. What are the payment terms?
Q11. Where should we submit the files / proposals?
A: The reception area of the HOA offices.
Q12. Copperleaf Access Control Information
You can download documents individually below or download all using the button above.